Our Success Story
How Arsun Engineers Saved 100 Hours monthly with Automated Time Tracking
Company Overview
Company
Arsun Engineers
Industry
Engineering Services
Team Size
20 members
Location
Bhavnagar, India.
Website
Introduction
Arsun Engineers is a specialized engineering services firm that combines manufacturing expertise with cutting-edge automation solutions. They manufacture universal drilling machines while providing advanced engineering services including simulation, robot programming, PLC programming, and virtual commissioning solutions to manufacturing companies.
With 20 team members working across multiple client projects and manufacturing operations simultaneously, accurate time tracking and resource visibility are critical to their business success. Every billable hour counts when delivering complex automation solutions to clients.
The Challenge
Arsun Engineers had grown from a startup to a thriving 20-member firm serving manufacturing companies with specialized automation solutions. Their team worked on complex projects—from robot programming and PLC programming to virtual commissioning—often juggling multiple client engagements simultaneously.
But their success brought an unexpected problem: their manual time and leave tracking processes were consuming over 100 hours monthly across the entire organization—time that could have been spent on billable client work.
Key Pain Points
Timesheet Chaos
- Team members wouldn't submit timesheets for weeks—sometimes up to 2 months
- Zero visibility into which engineer was working on which client project
- Leadership team couldn't make informed decisions about resource allocation
- Mr. Dave, the senior project manager, spent 30 hours monthly chasing down missing timesheets
- Team members wasted 50+ hours monthly on late entries, leave inquiries, and confusion about policies
Leave Management Nightmare
- Each team member had their own Excel sheet for leave tracking
- Mr. Dave manually maintained leave balances across 20 different files
- Leave approvals happened through Teams chats with no historical records
- Flexible holiday policy (exchanges and carryovers) added massive complexity
- Scheduling conflicts during busy periods impacted client deliverables
- Management spent 20+ hours monthly on manual approvals and error corrections
“We’d have incidents where team members wouldn’t submit timesheets for two months. I’d spend hours chasing people down, trying to piece together who worked where. It was like being a detective, but instead of solving crimes, I was hunting down missing hours.“
— Mr. Ashish Dave, Senior Project Manager, Arsun Engineers
The Solution
After evaluating several options, Arsun chose Saralflow for its integrated approach to workforce management.
Why Saralflow?
- Unified system for both time tracking and leave management
- Shared employee profiles eliminating duplicate data entry
- Real-time visibility into project allocations and team availability
- Automated policy management for flexible leave policies
- Scalable solution that grows with the team
Unlike traditional solutions that treat time tracking and leave management as separate functions, Saralflow unified both systems—perfect for engineering services companies like Arsun where accurate billable hour tracking across multiple projects is essential.
The Results
Immediate Impact (Month 1)
Time Savings
- 30 hours monthly saved for the project coordinator
- 50+ hours monthly saved across team members (no more late entries, instant leave balance visibility)
- 20+ hours monthly saved for management (automated approvals, zero error corrections)
- Automated timesheet reminders eliminated manual chasing
- Real-time dashboards provided instant project visibility
Team Empowerment
- Central system for viewing leave balances
- Self-service for setting preferred holidays
- Automatic tracking of carry-forward balances
- No more confusion about vacation days or policies
Management Visibility
For the first time, leadership could see:
- Which team members were assigned to which projects
- Real-time project time allocation
- Upcoming leave that might impact deadlines
- Historical data for resource planning
Long-Term Benefits (6 Months+)
Improved Client Relationships
- Instant responses to client project inquiries
- Proactive project status updates
- Strengthened client trust and satisfaction
Strategic Planning
- Historical data enabled better project scoping
- Identification of most profitable project types
- Informed decisions about capacity planning
Employee Satisfaction
- Transparency and control over personal data
- Eliminated delays in leave approvals
- Confidence in time and leave record accuracy
Scalability Confidence
- Ready to scale from 15 to 50 team members
- Processes handle growth effortlessly
Key Takeaway
Arsun Engineers transformed their operations by moving from disconnected, manual systems to an integrated workforce management platform. The result? More time for what matters—serving clients and growing their business.
Ready to Transform Your Operations?
If Arsun’s challenges sound familiar, you’re not alone. 38% of US companies, 58% of Canadian companies, and countless businesses across Europe and India still struggle with manual time tracking systems.
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